A blank one-page log to record every cleaning passage in a room: date, time and initials. One sheet per room, ready to print and post at the door.
Download Free PDFSite: _______________
Room: _______________
| Date | Time | Initials |
|---|---|---|
When a client says a room was not cleaned on a given day, the first question is always the same: who went in, and when? A sheet posted at the room answers it without phone calls. One sheet per room keeps every passage in one place instead of scattered across a shared binder.
A log only works if it is filled in on the way out, not at the end of the shift. Post the sheet where the cleaner cannot miss it, ask for initials rather than a full signature to keep it quick, and replace the sheet when it is full so old entries stay in one place.
A log sheet records that someone wrote down a time. It does not show what the room looked like when they left. That is fine for routine tracking and for a client who trusts the contractor, but it will not settle a dispute on its own: two people can read the same line differently, and a time can be filled in afterwards.
Paper is enough when one crew cleans one site and nobody questions the result. It starts to fall short when work is subcontracted, when several sites run in parallel, or when a client contests a visit. In those cases a timestamped before and after photo attached to the job gives the evidence that a line of initials cannot.
Is one sheet enough for a whole building?
No. One sheet per room is easier to read and to check, and a full sheet can be archived on its own.
Who should initial the line?
The person who did the cleaning, at the time they leave the room.
What if a passage was not logged?
Leave the line blank. Filling it in later from memory makes the whole sheet less reliable.
How long should completed sheets be kept?
As long as your contract with the client requires, or as long as a dispute on that period could still arise.
A paper log cannot show you what a subcontractor actually did on site. Discover how photo proof of service works.